In this issue:
- Irregular Invoices | Latest Resolution Deadlines
- March System Maintenance | Potential BruinBuy Plus Disruptions
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance At Previous News
The Irregular Invoice Resolution Calendar has been updated with the latest department deadlines!
Not sure how to identify the invoices your team is responsible for actioning? Follow the steps in the How to View & Sort Irregular Invoices by Hold Date training guide.
TIP: Add upcoming deadlines to your calendar through our dynamic Events feed.
REMINDER: March Deadline
Irregular invoices with a hold date of February 16, 2026, through February 28, 2026, must be actioned by departments no later than end of day Monday, March 30.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
NEW! April Deadlines
| Invoice Hold Date | Department Action Deadline |
|---|---|
| March 1, 2026, through March 19, 2026 | Friday, April 17, end of day |
| March 20, 2026, through March 31, 2026 | Friday, May 1, end of day |
Resources & Support
- Comprehensive instructions for viewing and addressing irregular invoices are available on the Irregular Invoice Reporting and Irregular Invoice Resolution web pages.
- Receive live support through office hours.
To support monthly and quarterly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| Maintenance Window | Impact |
|---|---|
| Friday, March 27, 6 p.m. PT through Sunday, March 29, 9 a.m. PT | Complete system outage (quarterly update) |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
| DATE | DETAILS |
|---|---|
| Monday, March 23 | N/A |
| Tuesday, March 24 | 11 a.m. – 11:30 a.m. PT | Accounts Payable Office Hours 3 p.m. – 4 p.m. PT | Vendor Management Office Hours |
| Wednesday, March 25 | 9 a.m. – 9:45 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours |
| Thursday, March 26 | 11 a.m. – 11:30 a.m. PT | Subcontract & Subaward Office Hours 1 p.m. – 1:45 p.m. PT | Accounts Payable Office Hours |
| Friday, March 27 | Office Closed | César Chávez Day |
System Enhancement: Dynamic Payment Methods
UCLA offers various payment methods for our vendors; however, not all vendors are eligible for every payment method. Thanks to PaymentWorks’ latest enhancement, vendors no longer need to worry about accidentally selecting a method for which they don’t qualify!
Moving forward, when 1) new vendors register in PaymentWorks or 2) existing vendors log in to change their payment method, they will only see the payment options for which they are eligible. This dynamic display reduces confusion and unnecessary processing delays.
Access the Payment Methods web page for additional information.
IMPORTANT: To minimize the risk of mail theft and fraud, entities and foreign individuals registering as new UCLA vendors are no longer eligible to receive payments via check.
New Training Resource
BruinBuy Plus continues to evolve based on business needs and your feedback, which is why we recently launched form version control. To help you navigate this enhancement, we’ve created a new training resource: How to Rebuild a Previous Requisition Using Shopping Favorites.
In this guide, you’ll learn to:
- Quickly identify outdated forms before submitting them
- Save information from previous form submissions so you can easily rebuild an up-to-date requisition for any form type
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
