In this issue:
- Fiscal Year-End | Important Dates
- Irregular Invoices | Upcoming Resolution Deadline
- Office Hours | COMING SOON: July – August schedule
- Biweekly Forecast | Office Hours & Other Events
- In Case You Missed It... | A Glance At Previous News
This section is a high-level overview of upcoming deadlines! Access complete descriptions (including deadline times) on the Procurement & Travel Accounting Fiscal Close web page.
| Deadline | Activity |
| Thursday, July 2 | Year-End Accrual & Deferral Form Submissions Due NOTE: Departments can begin the accrual and deferral process as early as 8 a.m. PT on June 25. At that time, the ledger will reflect processed Procurement & Travel Accounting transactions submitted by the FYE deadline. |
Invoices submitted after June 5 will continue through BruinBuy Plus workflow; however, once all steps are completed, these invoices will be held in a Fiscal Year-End Hold step until July 1.*
Exceptions are not guaranteed and will only be granted if there is a compelling business justification.
Irregular invoices with a hold date of June 30, 2026, and earlier must be actioned by departments no later than end of day today, Friday, July 17.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
The July – August office hour calendar and session registration links will be shared in the July 10 BruinBuy Plus Recap.
| DATE | DETAILS |
|---|---|
| Wednesday, July 1 | FYE | Invoices move out of Fiscal Year-End Hold step (if applicable) |
| Thursday, July 2 | 5 p.m. PT | Fiscal Close Deadline: Year-End Accruals & Deferrals Form Submissions |
| Friday, July 3 | Office Closed | UCLA Holiday |
| Friday, July 10 | Biweekly Recap | July 10 Issue |
TIP: If a date is not listed in the biweekly forecast, it did not have a planned activity at the time of publishing. Access our dynamic events feed for the most-current list of upcoming activities.
For Your Awareness: Payment Plus Campaign
UCLA Campus Purchasing & Payables is partnering with U.S. Bank and Visa to launch the 2026 Payment Plus campaign. This annual initiative aims to reduce paper check usage while optimizing payment processes, enhancing security, and supporting sustainability efforts.
Vendors who have elected paper check as their preferred payment method may be contacted regarding Payment Plus enrollment. Communications will come from UCLA@supplier-services.com. This outreach is legitimate and part of an authorized program.
If vendors have any concerns, please encourage them to respond to the campaign’s email communications or contact vip@finance.ucla.edu.
New BruinBuy Plus Recap Cadence
We’ve transitioned our BruinBuy Plus Recap to a biweekly publication schedule. We’ll be back in your inbox on July 10.
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.