In this issue:
- BruinBuy Plus Recap | New Distribution Cadence
- Fiscal Year-End | Important Dates
- For Your Awareness | Payment Plus Campaign
- Irregular Invoices | Upcoming Resolution Deadline
- June System Maintenance | Potential BruinBuy Plus Disruption
- Biweekly Forecast | Office Hours & Other Events
- In Case You Missed It... | A Glance At Previous News
Today, June 12, marks our last weekly BruinBuy Plus Recap as we transition to a new publication schedule.
We’ll be back in your inbox on June 26 with our first biweekly edition!
This section is a high-level overview of upcoming deadlines! Access complete descriptions (including deadline times) on the Procurement & Travel Accounting Fiscal Close web page.
| Deadline | Activity |
| Tuesday, June 16 | PCard Statement Department Approval(s) Due |
| Monday, June 22 | General Refund Department Approval(s) Due |
| Thursday, July 2 | Year-End Accrual & Deferral Form Submissions Due NOTE: Departments can begin the accrual and deferral process as early as 8 a.m. PT on June 25. At that time, the ledger will reflect processed Procurement & Travel Accounting transactions submitted by the FYE deadline. |
Invoices submitted after June 5 will continue through BruinBuy Plus workflow; however, once all steps are completed, these invoices will be held in a Fiscal Year-End Hold step until July 1.*
Exceptions are not guaranteed and will only be granted if there is a compelling business justification.
UCLA Campus Purchasing & Payables is partnering with U.S. Bank and Visa to launch the 2026 Payment Plus campaign. This annual initiative aims to reduce paper check usage while optimizing payment processes, enhancing security, and supporting sustainability efforts.
Starting June 15, 2026, vendors who have elected paper check as their preferred payment method may be contacted regarding Payment Plus enrollment. Communications will come from UCLA@supplier-services.com. This outreach is legitimate and part of an authorized program.
If vendors have any concerns, please encourage them to respond to the campaign’s email communications or contact vip@finance.ucla.edu.
Irregular invoices with a hold date of June 30, 2026, and earlier must be actioned by departments no later than end of day today, Friday, July 17.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| Maintenance Window | Impact |
|---|---|
| Saturday, June 13, 3 p.m. PT through 11 p.m. PT | Intermittent system disruptions |
| Thursday, June 18, 5 p.m. PT through Friday, June 19, 3 a.m. PT | Intermittent system disruptions |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
| DATE | DETAILS |
|---|---|
| Tuesday, June 16 | 5 p.m. PT | Fiscal Close Deadline: PCard Statement Department Approvals Due |
| Thursday, June 18 | 5 p.m. PT | Monthly system maintenance begins |
| Friday, June 19 | Office Closed | UCLA Holiday 3 a.m. PT | Monthly system maintenance ends |
| Monday, June 22 | 5 p.m. PT | Fiscal Close Deadline: General Refund Department Approvals Due |
| Thursday, June 25 | 8 a.m. PT | Campus can begin the FYE accrual and deferral process The ledger now reflects processed Procurement & Travel Accounting transactions submitted by the FYE deadline. |
| Friday, June 26 | Biweekly Recap | June 26 Issue |
TIP: If a date is not listed in the biweekly forecast, it did not have a planned activity at the time of publishing. Access our dynamic events feed for the most-current list of upcoming activities.
Modified FYE Office Hour Schedule
- Accounts Payable: For assistance or escalations, submit a BruinBuy Plus support ticket
- Non-T&E Reimbursements: For assistance or escalations, create a case through the UCLA Finance Support Portal
- Purchasing: For assistance or escalations, submit a BruinBuy Plus support ticket
- Subawards / Subcontracts: For assistance or escalations, submit a BruinBuy Plus support ticket
- Travel Accounting: For assistance or escalations, create a case through the UCLA Finance Support Portal
- Vendor Management: For assistance or escalations, submit a BruinBuy Plus support ticket
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.