In this issue:

• Fiscal Year-End Calendar | Select Deadlines Now Available
• Vendor Invoice Portal | Coming Soon
• Service Tickets | Email Submission Best Practices
• Irregular Invoices | Upcoming Resolution Deadline
• May System Maintenance | Potential BruinBuy Plus Disruptions
• Next Week's Forecast | Office Hours & Other Important Events
• In Case You Missed It... | A Glance At Previous News

Earlier this week, Interim Controller Laura Bonner shared a preview of the fiscal close calendar with CAOs, CFOs, Organizational Finance Leaders (OFLs), and QDB users.

While select dates are still tentative, most Campus Purchasing & Payables and Travel Accounting deadlines are now available. Review our fiscal close web page for complete details!

One of your top-requested enhancements is nearly here. Registered vendors will soon be able to view invoice statuses and remittance information via our new PaymentWorks vendor invoice portal! Stay tuned for complete details, including launch date and training resources.

We’re committed to providing you and your teams with timely support! To prevent duplicate tickets and potential response delays, please use only one support address when submitting a service ticket via email.

Choose the inbox that best fits your needs:

• help@it.ucla.edu: general IT support 
• ap@finance.ucla.edu: payment status and history, invoice issues, payment discrepancies 
• bruinbuy@finance.ucla.edu: requisitions and purchase orders (POs), punchouts, change orders, BruinBuy Plus access and training, system errors, ship to addresses, FAUs, cart help, and related support 
• purchasing@finance.ucla.edu: POs and agreements, terms and conditions, negotiations, sourcing, bidding, subawards, subcontracts, and small business programs
• vendmgmt@finance.ucla.edu: vendor assistance, onboarding, and vendor record inquiries

Our teams are highly collaborative, so if a ticket needs to be routed to another group (or was sent to the wrong inbox), we’ll take care of it! No need to email multiple addresses.

Irregular invoices with a hold date of March 20, 2026, through March 31, 2026, must be actioned by departments no later than end of day Friday, May 1.

If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page. 

To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods: 

Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.

TIP: Add BruinBuy Plus planned outage events to your calendar!

Recap Mailing List Form

Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!

NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.

The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:

• Email: help@it.ucla.edu
• Phone: (310) 267-HELP (4357)
• ServiceNow Portal: tinyurl.com/bruinbuy-plus-support