In this issue:
- Fiscal Year-End | Important Dates
- Office Hours | REMINDER: Updated FYE Schedule
- Irregular Invoices | Upcoming Resolution Deadline
- Upcoming System Maintenance | June 2026
- Next Week's Forecast | Office Hours & Other Events
- In Case You Missed It... | A Glance At Previous News
This section is a high-level overview of upcoming deadlines! Access complete descriptions (including deadline times) on the Procurement & Travel Accounting Fiscal Close web page.
| Deadline | Activity |
| Friday, June 5 | Non-Travel & Non-Entertainment (Non-T&E) Reimbursement Department Approvals Due |
| Travel & Entertainment (T&E) Reimbursement Department Approvals Due | |
| Requisitions Due | |
| Change Requests Due | |
| Invoice & Direct Pay Form Submissions Due | |
| Tuesday, June 16 | PCard Statement Department Approval(s) Due |
| Monday, June 22 | General Refund Department Approval(s) Due |
Invoices submitted after June 5 will continue through BruinBuy Plus workflow; however, once all steps are completed, these invoices will be held in a Fiscal Year-End Hold step until July 1.*
Exceptions are not guaranteed and will only be granted if there is a compelling business justification.
With fiscal year-end processing in full swing, office hours will be temporarily paused June 8 through July 3. Sessions will start again after fiscal close.
- Accounts Payable: For assistance or escalations, submit a BruinBuy Plus support ticket.
- Non-T&E Reimbursements: For assistance or escalations, create a case through the UCLA Finance Support Portal.
- Purchasing: For assistance or escalations, submit a BruinBuy Plus support ticket.
- Subawards / Subcontracts: For assistance or escalations, submit a BruinBuy Plus support ticket.
- Travel Accounting: For assistance or escalations, create a case through the UCLA Finance Support Portal.
- Vendor Management: For assistance or escalations, submit a BruinBuy Plus support ticket.
Irregular invoices with a hold date of April 13, 2026, through April 30, 2026, must be actioned by departments no later than end of day today, June 5.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| Maintenance Window | Impact |
|---|---|
| Saturday, June 13, 3 p.m. PT through 11 p.m. PT | Intermittent system disruptions |
| Thursday, June 18, 5 p.m. PT through Friday, June 19, 3 a.m. PT | Intermittent system disruptions |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
| DATE | DETAILS |
|---|---|
| Monday, June 8 | N/A |
| Tuesday, June 9 | N/A |
| Wednesday, June 10 | N/A |
| Thursday, June 11 | N/A |
| Friday, June 12 | N/A |
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Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.