In this issue:
- Fiscal Year-End | Important Dates
- Office Hours | Temporary Schedule Changes for FYE
- Irregular Invoices | Upcoming Resolution Deadline
- Next Week's Forecast | Office Hours & Other Events
- In Case You Missed It... | A Glance At Previous News
This section is a high-level overview of upcoming deadlines! Access complete descriptions (including deadline times) on the Procurement & Travel Accounting Fiscal Close web page.
| Deadline | Activity |
| Sunday, May 31 | PCard Transaction Posting Deadline |
| Friday, June 5 | Non-Travel & Non-Entertainment (Non-T&E) Reimbursement Department Approvals Due |
| Travel & Entertainment (T&E) Reimbursement Department Approvals Due | |
| Requisitions Due | |
| Change Requests Due | |
| Invoice & Direct Pay Form Submissions Due |
Invoices submitted after June 5 will continue through BruinBuy Plus workflow; however, once all steps are completed, these invoices will be held in a Fiscal Year-End Hold step until July 1.*
Exceptions are not guaranteed and will only be granted if there is a compelling business justification.
With fiscal year-end processing in full swing, office hours will be temporarily paused June 8 through July 3. We’ll return to our usual cadence after fiscal close.
REMINDER: Office hours will continue as usual during the week of June 1 through June 5.
Irregular invoices with a hold date of April 1, 2026, through April 12, 2026, must be actioned by departments no later than end of day Friday, May 22.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
Need help? Join an upcoming office hour.
To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| Maintenance Window | Impact |
|---|---|
| Thursday, June 4, 5 p.m. PT through Friday, June 5, 3 a.m. PT | Intermittent system disruptions |
| Saturday, June 13, 3 p.m. PT through 11 p.m. PT | Intermittent system disruptions |
| Thursday, June 18, 5 p.m. PT through Friday, June 19, 3 a.m. PT | Intermittent system disruptions |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
| DATE | DETAILS |
|---|---|
| Monday, June 1 | N/A |
| Tuesday, June 2 | 3 p.m. – 3:45 p.m. PT | Vendor Management Office Hours |
| Wednesday, June 3 | 9 a.m. – 9:45 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours |
| Thursday, June 4 | 11 a.m. – 11:30 a.m. PT | Subcontract & Subaward Office Hours 1 p.m. – 2 p.m. PT | Accounts Payable Office Hours 5 p.m. PT | Monthly system maintenance begins |
| Friday, June 5 | 11:59 p.m. PT | Fiscal Close Deadlines |
| Recap Mailing List Form |
|---|
| Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form! NOTE: If you already receive the BruinBuy Plus Recap, no action is needed. |
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
