In this issue:
- Upcoming Webinar | Vendor Spotlights & More
- Pulse Survey | There's Still Time to Participate!
- Potential Work Stoppage | Campus Delivery Impacts
- Recent Enhancements | Type-Ahead Functionality
- Legacy Invoice Submission Portal | REMINDER: Sunsetting Fall 2024
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance at Previous News
Upcoming Webinar | Monthly Hot Topic
Join us next Wednesday, November 13, at 11 a.m. PT for our last Hot Topic webinar of the year. Subjects will include recent BruinBuy Plus enhancements, 1-800-Flowers purchases, and the Eppendorf punchout catalog!
NOTE: To accommodate this webinar, next week’s Purchasing office hour has been moved to Friday, November 15, at 9 a.m. PT.
November Pulse Survey | Closing Soon!
As we work to improve the BruinBuy Plus system and its associated processes, we want to hear from you and your teams! Through the end of the year, anonymous pulse surveys will help us track how we’re doing and what we can do better.
Our November pulse survey is still open and takes less than four (4) minutes to complete – submit your feedback by 11:59 p.m. PT Wednesday, November 13.
NOTE: Pulse surveys are just one way we’re collecting feedback and assessing progress.
Potential Work Stoppage | Delivery Impacts
Last week, Mail, Document & Distribution Services (MDDS) sent the below message to all UCLA employees:
UCLA Employee & Labor Relations has informed us of a potential work stoppage in early- to mid-November 2024. This may affect delivery services since drivers for companies like UPS, FedEx and Amazon may choose not to cross picket lines. To mitigate any disruptions, we encourage all departments to implement their continuity plans and stock up on essential supplies immediately.
Complete details can be found in MDDS’ November 1 communication.
Vendor Status Verbiage: “Enabled for Procurement”
BruinBuy Plus’ Registration Status Icon indicates a vendor’s status within UCLA’s vendor management system. Previously, this field designated vendors as Active or Inactive. Effective November 4, it displays:
- Enabled for Procurement: The vendor is registered with UCLA and ready for shopping!
- Not Enabled for Procurement: The vendor is no longer active and needs to be onboarded.
The Vendor Registration Training materials web page and How to Identify Vendor Registration Status in BruinBuy Plus guide reflect this change.
REMINDER: Sunset Notice | Legacy Invoice Submission Portal
The legacy BruinBuy Invoice Submission Portal will be decommissioned at 5 p.m. PT on Friday, November 22.
What Does This Mean?
This portal was one of several invoice submission methods used for the legacy BruinBuy system – it became view-only in December 2023. Once it has been sunset, campus users will no longer have direct access to its invoices.
How Can I Prepare?
If your unit needs to download a previously submitted portal invoice, please do so prior to November 22.
After this date, you will need to request legacy invoice copies from Accounts Payable. Additional details will be shared in a future communication.
Questions?
Submit a ticket to our Service Deck or attend AP office hours.
Next Week's Forecast | November 11 – November 15
Take a look at next week’s support opportunities and important events:
| DAY | DETAILS |
|---|---|
| Monday, November 11 | Office Closed | Veterans Day Holiday |
| Tuesday, November 12 | 11 a.m. –12 p.m. PT | Accounts Payable Office Hours 3 p.m. – 4:15 p.m. PT | Vendor Management Office Hours |
| Wednesday, November 13 | 9 a.m. – 10 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 a.m. PT | Hot Topic Webinar 11:59 p.m. PT | Deadline to complete November pulse survey |
| Thursday, November 14 | 11 a.m. – 12 p.m. PT | Subcontract / Subaward Office Hours 11 a.m. – 12 p.m. PT | Non-T&E Reimbursement Office Hours 1 p.m. – 2:30 p.m. PT | Accounts Payable Office Hours |
| Friday, November 15 | 9 a.m. – 10 a.m. PT | Purchasing Office Hours |
In Case You Missed It...
Upcoming System Maintenance
To support monthly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| Maintenance Window | Impact |
|---|---|
| Saturday, November 9, 3 p.m. PT through 11 p.m. PT | Intermittent system disruptions |
| Thursday, November 21, 5 p.m. PT through Friday, November 22, 3 a.m. PT | Intermittent system disruptions |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
Recap Mailing List Form
Would one of your colleagues benefit from receiving the weekly BruinBuy Plus Recap? Have them complete our mailing list form!
NOTE: If you already receive the BruinBuy Plus Recap, no action is needed.
Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
