In this issue:
- Fiscal Year-End | Important Dates
- Irregular Invoices | Upcoming Resolution Deadline
- Next Week's Forecast | Office Hours & Other Events
- In Case You Missed It... | A Glance At Previous News
This section is a high-level overview of upcoming deadlines! Access complete descriptions (including deadline times) on the Procurement & Travel Accounting Fiscal Close web page.
| Deadline | Activity |
| Sunday, May 31 | PCard Transaction Posting Deadline |
| Friday, June 5 | Non-Travel & Non-Entertainment (Non-T&E) Reimbursement Department Approvals Due |
| Travel & Entertainment (T&E) Reimbursement Department Approvals Due | |
| Requisitions Due | |
| Change Requests Due | |
| Invoice & Direct Pay Form Submissions Due |
Invoices submitted after June 5 will continue through BruinBuy Plus workflow; however, once all steps are completed, these invoices will be held in a Fiscal Year-End Hold step until July 1.*
Exceptions are not guaranteed and will only be granted if there is a compelling business justification.
Irregular invoices with a hold date of April 1, 2026, through April 12, 2026, must be actioned by departments no later than end of day Friday, May 22.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
Need help? Join an upcoming office hour.
| DATE | DETAILS |
|---|---|
| Monday, May 25 | Office Closed | UCLA Holiday |
| Tuesday, May 26 | 3 p.m. – 3:45 p.m. PT | Vendor Management Office Hours |
| Wednesday, May 27 | 9 a.m. – 9:45 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours |
| Thursday, May 28 | 11 a.m. – 11:30 a.m. PT | Subcontract & Subaward Office Hours 1 p.m. – 2 p.m. PT | Accounts Payable Office Hours |
| Friday, May 29 | N/A |
| Recent Enhancement: Linde PO Distribution Settings |
|---|
BruinBuy Plus’ Override Distribution feature allows users to change the email address to which a purchase order (PO) is sent. Linde Gas orders – both catalog or non-catalog – do not support email overrides. In the past, BruinBuy Plus only prevented this setting on catalog orders, causing confusion and order delays for non-catalog POs. Moving forward, the system will now display an error if a catalog OR non-catalog Linde Gas requisition is submitted with Override Distribution enabled. |
| General Reminder: Form Version Control |
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Earlier this year, we launched form version control. As forms are updated and improved, this enhancement ensures you’re always using the most current version. If you accidentally copy and submit an outdated form, the system will automatically return it to you, saving time, reducing back-and-forth, and ensuring you’re always aware of the latest form requirements. Access the How to Rebuild a Previous Requisition Using Shopping Favorites guide to learn how to:
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| Recap Mailing List Form |
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Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
