In this issue:
- Quarterly System Update | COMING SOON: New Form Design
- Irregular Invoices | Upcoming Resolution Deadline
- March System Maintenance | Potential BruinBuy Plus Disruptions
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance At Previous News
This weekend, BruinBuy Plus will undergo a quarterly system update that includes several enhancements.
Effective Monday, March 30, forms will feature a streamlined design that mirrors that of other system transactions, including a Summary pane and standard approval workflow view. Training materials are actively being updated to reflect this new experience.
Additional details will be shared in next week’s Recap.
REMINDER: As announced in July, form Discussion functionality is only monitored on the Subaward / Subcontract Amendment form. For all other forms, continue to communicate with UCLA Campus Purchasing & Payables via Comments.
Irregular invoices with a hold date of February 16, 2026, through February 28, 2026, must be actioned by departments no later than end of day Monday, March 30.
If the necessary department action(s) is not taken by this deadline, impacted invoices may be rejected or pushed to payment. Additional information on how unactioned invoices are centrally addressed can be found on the Irregular Invoice Resolution Calendar web page.
To support monthly and quarterly system maintenance, BruinBuy Plus may be unavailable during the following periods:
| MAINTENANCE WINDOW | IMPACT |
|---|---|
| Friday, March 27, 6 p.m. PT through Sunday, March 29, 9 a.m. PT | Complete system outage (quarterly update) |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
| DATE | DETAILS |
|---|---|
| Monday March 30 | 5 p.m. PT | Irregular invoice resolution deadline |
| Tuesday, March 31 | 11 a.m. – 11:30 a.m. PT | Accounts Payable Office Hours 3 p.m. – 4 p.m. PT | Vendor Management Office Hours |
| Wednesday, April 1 | 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours NOTE: Travel Accounting office hours will resume the week of April 6. |
| Thursday, April 2 | 11 a.m. – 11:30 a.m. PT | Subcontract & Subaward Office Hours 1 p.m. – 1:45 p.m. PT | Accounts Payable Office Hours |
| Friday, April 3 | N/A |
Recap Mailing List Form
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Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
