In this issue:
- From the CPO's Desk | REMINDER: Practices to Mitigate Tariff Impacts
- Fiscal Year-End | Upcoming Deadlines
- May System Maintenance | Changes to Planned Outage
- Next Week's Forecast | Office Hours & Other Important Events
- In Case You Missed It... | A Glance At Previous News
On April 15, Chief Procurement Officer O.T. Wells II sent the following message to CAOs, CFOs, and BruinBuy Plus users:
The federal administration recently announced significant tariffs that will impact nearly all United States trading partners. Considering this uncertainty, we must take proactive measures to mitigate disruptions.
The most effective and actionable step for the Bruin community is to prioritize the use of strategically sourced agreements with UCLA and UC-systemwide vendors.
We have established collaborative, long-term relationships with these suppliers, and they are essential to our procurement strategy. By consolidating our spending, we enhance the value of these partnerships and ensure continuity during this period of instability.
Access additional details in the original communication.
NOTE: UCLA Campus Purchasing & Payables remains committed to helping you and your department during this challenging time. If you have any questions, please submit a ticket to the BruinBuy Plus service desk.
This section is a high-level overview of upcoming May deadlines! Access complete descriptions on the Procurement & Travel Accounting Fiscal Close web page.
| Deadline | Activity |
|---|---|
| Wednesday, May 28, at 5 p.m. PT | Final PCard Purchases Due |
| Friday, May 30, 5 p.m. PT | Requisitions Due |
| Change Requests Due | |
| 2024 – 2025 Invoices Due | |
| Shipping Forms Due | |
| Direct Pay Forms Due | |
| Non-Travel & Non-Entertainment (Non-T&E) Reimbursement Approvals Due | |
| Travel & Entertainment (T&E) Reimbursement Approvals Due |
Unless otherwise noted on the Procurement & Travel Accounting Fiscal Close web page, activities completed after their respective deadline will be properly accounted for but not processed in FY 2024 – 2025. In most scenarios, this means:
- Requisitions received after May 30 will not become purchase orders until FY 2025 – 2026 (excludes catalog orders).
- Invoices submitted after May 30 will be processed and paid in FY 2025 - 2026 (excludes catalog vendors and invoices with a discount date of June 30, 2025, or earlier).
Exceptions are not guaranteed and will only be granted if there is a compelling business justification.
The BruinBuy Plus monthly maintenance window scheduled for Friday, May 23, 4 p.m. PT through Monday, May 26, 8 p.m. PT has been postponed. The system will be fully operational and accessible during this time.
The remaining May maintenance window is listed below:
| Maintenance Window | Impact |
|---|---|
| Thursday, May 29, 5 p.m. PT through Friday, May 30, 3 a.m. PT | Intermittent system disruptions |
Please plan your transactions and activities accordingly. If you have any questions or experience issues, submit a ticket to our Service Desk.
TIP: Add BruinBuy Plus planned outage events to your calendar!
| DATE | DETAILS |
|---|---|
| Monday, May 19 | N/A |
| Tuesday, May 20 | 11 a.m. – 12 p.m. PT | Accounts Payable Office Hours 3 p.m. – 4 p.m. PT | Vendor Management Office Hours |
| Wednesday, May 21 | 9 a.m. – 10 a.m. PT | Travel Accounting Office Hours 11 a.m. – 11:45 a.m. PT | Purchasing Office Hours |
| Thursday, May 22 | 11 a.m. – 12 p.m. PT | Subaward / Subcontract Office Hours 11:30 a.m. – 12:30 p.m. PT | Non-T&E Reimbursement Office Hours 1 p.m. – 2:15 p.m. PT | Accounts Payable Office Hours |
| Friday, May 23 | N/A |
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Need Help? | We're Here to Support!
The BruinBuy Plus hub continues to be updated with new resources! For Service Desk support, create a ticket:
- Email: help@it.ucla.edu
- Phone: (310) 267-HELP (4357)
- ServiceNow Portal: tinyurl.com/bruinbuy-plus-support
BruinBuy Plus Recap Web Articles
Access previous BruinBuy Plus Recaps on the Campus Purchasing & Payables website.
